Reviewing and Approving Returns

Now that you understand how to navigate the returns page, it's time to review these returns and approve them for filing. The Returns section is where Galvix prepares your sales tax filings each period based on your transactions. Once your sales data is synced, Galvix calculates the taxable amounts for each jurisdiction and organises them into returns. These returns are then queued up for your approval before they get filed.

In this guide, we cover:

• Reviewing Returns
• Approving a Single Return
• Approving Multiple Returns
• What Happens After Approval
• If Not Approved in Time

Reviewing Returns

The first step is to find the returns that need to be reviewed.

• On the Returns Page, look for returns with the status Ready for Review and switch to the Actions Required tab to quickly filter only those returns.

• Open the specific return you want to review and check the Return Info card for the breakdown of the amount due. Click on See Details to understand the tax differences.

• When you click on See Details, it will open up the Transactions Card, where you will view all the transactions with tax differences. You could also simply scroll down to the Transactions Card on the Return Details page.

• Pay close attention to the Tax Difference:
  • Negative (in red) → under-collected tax.
  • Positive (in green) → over-collected tax.

Refer to the Troubleshooting Guide for fixing over-collection or under-collection. Feel free to reach out to support@galvix.com in case of any doubts or if you need assistance with tax differences.

Approving a Single Return

Once you are satisfied with your return information, you will need to approve these for the system to file them on your behalf to ensure compliance.

• Go to the Return you want to approve from the returns page. Click Approve in the header of the Return Details page.
• There is an Approval Deadline for each of these returns by which the user must approve the returns to ensure timely filing and compliance.

Approving Multiple Returns at Once

On the Returns page, go to Action Required, and select the checkboxes next to the returns.

• Click Bulk Actions → Approve.

This will ensure approval for all the returns selected in this list.

What Happens After Approval

Galvix will file the return with the jurisdiction. The Filing confirmations, acknowledgements, or receipts will appear in the Attachments section within the next 10 days of your approval.

• Returns > Select a Return > Scroll down to Attachments, and you can either View or Download the confirmation receipts.

If Not Approved in Time

Returns that are not approved by the Approval Deadline are automatically approved by Galvix to ensure timely filing and compliance.

Next Steps:

• You can refer to the Troubleshooting Tax Differences Guide to understand and manage tax differences.